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- [Educator] Data Synchronization.

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For business, you're mostly
interested in four items

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when it come to synchronizing data.

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The first is your contacts.

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Then you have your calendar information,

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your email, and perhaps programs,

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but the big three are contacts,

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you know, names, addresses, phone numbers,

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your calendar entries, and
your email conversations.

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And, you know, you can synchronize this

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in a variety of ways.

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You might be using something
to synchronize this data

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to your PC or laptop.

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Any Android device out
there comes with software.

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Samsung or HTC, they all have
their own proprietary software

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that allow you to synchronize things

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like this to your computer.

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But honestly, it's not
done that often anymore

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by the end user in the home

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or in the small office
or by big companies.

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Because normally, you're
gonna be synchronizing

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via the cloud.

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You might be able to view all of this data

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on a mobile device and a PC and a laptop,

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but it's actually being
controlled centrally

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through the cloud,

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for example, let's go to
our Android device here.

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And here we have the contacts,

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and the calendar, and the email.

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That's all controlled on this device

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through one Gmail account.

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And so, it's controlled
via the Google Cloud,

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the Google infrastructure.

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And so I can look at it here
and I can look at it on a PC,

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I can look at it on another mobile device.

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As long as I know the
username and password,

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all that information is attached to that.

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And that's really the
way things are done now.

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If you have an iOS-based device,

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you can synchronize data such as this

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from your iOS device to a Mac or a PC

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and you would do that
with the iTunes program.

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But again, you'll probably
do it through the cloud,

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you'll use iCloud or whatever.

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Or you could have a Gmail
account with your iOS device.

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Or you might be dealing with

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more of a business side of
things with Microsoft Outlook

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which includes contacts, calendar,
appointments, and emails.

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And you might use Outlook
in conjunction with OneNote,

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and all that stuff would be synchronized

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via your OneDrive account.

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And really the account is Windows Live

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but it would be synchronized

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on the OneDrive Cloud through Microsoft.

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So each company has their own cloud

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and that's generally how synchronization

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is gonna happen nowadays.

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But you might be very
interested in contacts,

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calendar, email, and
programs as a business user.

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As more of an end user,

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you're also interested in
your pictures, of course,

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and your music, and your videos.

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Very important.

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You wanna have all this
stuff for posterity

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and for nostalgic reasons

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so you wanna save this information.

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So again, you can synchronize this

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via the proprietary program

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that your phone or mobile
device allows you to use

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that comes with the device,

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or you could do it via the cloud.

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You may also be interested

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in storing and synchronizing bookmarks.

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So whatever bookmarks you use,

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you will see them on other devices,

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bookmarks for your browser.

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And this is one of the good things

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about the Google Chrome browser,

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it allows you to synchronize
those bookmarks across devices.

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Also documents.

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You might build documents

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with the built-in document
creating program on your device

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or you might be using Microsoft Word,

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and that's another thing
you might synchronize.

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If you're using a Gmail account,

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you have access to all
of their online tools

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within the cloud

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and you can build documents right online

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and they are automatically synchronized

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between your mobile device,
your PC, your laptop.

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Also location data.

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Your GPS location data.

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Wherever you go somewhere,
that information is stored

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and you can have that
information synchronized as well

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to other systems.

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Most companies will frown on this.

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It's a bit of a security issue

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so you won't usually see that synchronized

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in many companies.

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And then finally, E-books.

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If you read E-books,

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you might wanna have them
synchronized as well.

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And, for example, if you
use the Kindle E-reader,

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that's automatically
synchronized at the cloud.

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And again, most data nowadays is.

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It's synchronized at
the cloud automatically

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so if you buy a Kindle E-book from Amazon,

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you can download that to any device.

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It's stored centrally
in the cloud at Amazon,

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but you could download it to any device

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and that will automatically synchronize

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where you last read in
a particular E-book.

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Now, if you're not gonna use the cloud

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and you do wanna synchronize
your device to a PC or laptop,

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you're normally gonna do
that by connecting via USB.

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So I've connected my
Android device by USB,

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and let's take a look at that guy now.

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And you can see that
he's connected via USB

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because of the USB icon here at the top.

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And when I did that on
the Windows 7 computer

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that I connected him to,

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the AutoPlay window came up automatically.

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Because AutoPlay is enabled
on this Windows 7 device.

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And it says, "Hey, here's Parallax."

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It sees it as a camera
because it's thinking

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that's what you're gonna
use it as by default.

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But that is my mobile phone.

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And it gives you lots of options

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for how to work with the device.

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You can view the files and copy
files with Windows Explorer

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or you could use other programs

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to automatically synchronize those files.

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So you have lots of options here,

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and that'll depend on what
programs you have installed

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on that particular computer.

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So if we go to open the
device to view files

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using Windows Explorer,

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that'll bring up the
Windows Explorer window.

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I don't think I have
nearly enough drives here.

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And we go to the phone.

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Here's Parallax.

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Go to phone.

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And you might synchronize
images from DCIM,

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documents that you've created,

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perhaps E-books,

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music,

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pictures, videos, and so on.

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So, you could copy them directly from here

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to another volume on the PC.

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But you could also use
the built-in software

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that comes with your
device to synchronize them

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and that, you know, separate
software altogether.

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But again, a lotta people
now, they're using the cloud

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to just store all this stuff
on the cloud and keep it there,

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and if they need to they'll
download it at will.

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So this had AutoPlay turned on,

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and I showed how to turn
AutoPlay off previously

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with the local security policy.

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But I don't think I showed how to do it

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in Windows 8 within the PC settings.

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So let's connect to that now.

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This is a Windows 8.1 Pro,

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and we'll just hover in the bottom right.

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Bring up the Charms Bar,

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and go to settings,
and Change PC Settings.

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And we'll go to PC and Devices,

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and AutoPlay.

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So if you don't want AutoPlay
working for optical discs,

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or flash drives, or when
you connect mobile devices,

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you could go here to turn it
off, just click the slider.

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But you could also change the defaults

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for removable drives or
memory cards or what have you.

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But I just turned it off
altogether on the system just now.

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And so, I don't think I
showed that previously.

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Not sure, but just wanted
to show that once again,

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just in case, you could do it here,

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you can also do it in a
local security policy.

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And I'll show the local security policy

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in a little bit later in this course.

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So, know how to turn off AutoPlay as well.

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But that's a little bit
about data synchronization,

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some of the items that
you might synchronize

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and how to connect to your device via USB

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and how to view it.

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And so that's about it
for this sub-lesson.