- [Educator] Data Synchronization.
For business, you're mostly interested in four items
when it come to synchronizing data.
The first is your contacts.
Then you have your calendar information,
your email, and perhaps programs,
but the big three are contacts,
you know, names, addresses, phone numbers,
your calendar entries, and your email conversations.
And, you know, you can synchronize this
in a variety of ways.
You might be using something to synchronize this data
to your PC or laptop.
Any Android device out there comes with software.
Samsung or HTC, they all have their own proprietary software
that allow you to synchronize things
like this to your computer.
But honestly, it's not done that often anymore
by the end user in the home
or in the small office or by big companies.
Because normally, you're gonna be synchronizing
via the cloud.
You might be able to view all of this data
on a mobile device and a PC and a laptop,
but it's actually being controlled centrally
through the cloud,
for example, let's go to our Android device here.
And here we have the contacts,
and the calendar, and the email.
That's all controlled on this device
through one Gmail account.
And so, it's controlled via the Google Cloud,
the Google infrastructure.
And so I can look at it here and I can look at it on a PC,
I can look at it on another mobile device.
As long as I know the username and password,
all that information is attached to that.
And that's really the way things are done now.
If you have an iOS-based device,
you can synchronize data such as this
from your iOS device to a Mac or a PC
and you would do that with the iTunes program.
But again, you'll probably do it through the cloud,
you'll use iCloud or whatever.
Or you could have a Gmail account with your iOS device.
Or you might be dealing with
more of a business side of things with Microsoft Outlook
which includes contacts, calendar, appointments, and emails.
And you might use Outlook in conjunction with OneNote,
and all that stuff would be synchronized
via your OneDrive account.
And really the account is Windows Live
but it would be synchronized
on the OneDrive Cloud through Microsoft.
So each company has their own cloud
and that's generally how synchronization
is gonna happen nowadays.
But you might be very interested in contacts,
calendar, email, and programs as a business user.
As more of an end user,
you're also interested in your pictures, of course,
and your music, and your videos.
Very important.
You wanna have all this stuff for posterity
and for nostalgic reasons
so you wanna save this information.
So again, you can synchronize this
via the proprietary program
that your phone or mobile device allows you to use
that comes with the device,
or you could do it via the cloud.
You may also be interested
in storing and synchronizing bookmarks.
So whatever bookmarks you use,
you will see them on other devices,
bookmarks for your browser.
And this is one of the good things
about the Google Chrome browser,
it allows you to synchronize those bookmarks across devices.
Also documents.
You might build documents
with the built-in document creating program on your device
or you might be using Microsoft Word,
and that's another thing you might synchronize.
If you're using a Gmail account,
you have access to all of their online tools
within the cloud
and you can build documents right online
and they are automatically synchronized
between your mobile device, your PC, your laptop.
Also location data.
Your GPS location data.
Wherever you go somewhere, that information is stored
and you can have that information synchronized as well
to other systems.
Most companies will frown on this.
It's a bit of a security issue
so you won't usually see that synchronized
in many companies.
And then finally, E-books.
If you read E-books,
you might wanna have them synchronized as well.
And, for example, if you use the Kindle E-reader,
that's automatically synchronized at the cloud.
And again, most data nowadays is.
It's synchronized at the cloud automatically
so if you buy a Kindle E-book from Amazon,
you can download that to any device.
It's stored centrally in the cloud at Amazon,
but you could download it to any device
and that will automatically synchronize
where you last read in a particular E-book.
Now, if you're not gonna use the cloud
and you do wanna synchronize your device to a PC or laptop,
you're normally gonna do that by connecting via USB.
So I've connected my Android device by USB,
and let's take a look at that guy now.
And you can see that he's connected via USB
because of the USB icon here at the top.
And when I did that on the Windows 7 computer
that I connected him to,
the AutoPlay window came up automatically.
Because AutoPlay is enabled on this Windows 7 device.
And it says, "Hey, here's Parallax."
It sees it as a camera because it's thinking
that's what you're gonna use it as by default.
But that is my mobile phone.
And it gives you lots of options
for how to work with the device.
You can view the files and copy files with Windows Explorer
or you could use other programs
to automatically synchronize those files.
So you have lots of options here,
and that'll depend on what programs you have installed
on that particular computer.
So if we go to open the device to view files
using Windows Explorer,
that'll bring up the Windows Explorer window.
I don't think I have nearly enough drives here.
And we go to the phone.
Here's Parallax.
Go to phone.
And you might synchronize images from DCIM,
documents that you've created,
perhaps E-books,
music,
pictures, videos, and so on.
So, you could copy them directly from here
to another volume on the PC.
But you could also use the built-in software
that comes with your device to synchronize them
and that, you know, separate software altogether.
But again, a lotta people now, they're using the cloud
to just store all this stuff on the cloud and keep it there,
and if they need to they'll download it at will.
So this had AutoPlay turned on,
and I showed how to turn AutoPlay off previously
with the local security policy.
But I don't think I showed how to do it
in Windows 8 within the PC settings.
So let's connect to that now.
This is a Windows 8.1 Pro,
and we'll just hover in the bottom right.
Bring up the Charms Bar,
and go to settings, and Change PC Settings.
And we'll go to PC and Devices,
and AutoPlay.
So if you don't want AutoPlay working for optical discs,
or flash drives, or when you connect mobile devices,
you could go here to turn it off, just click the slider.
But you could also change the defaults
for removable drives or memory cards or what have you.
But I just turned it off altogether on the system just now.
And so, I don't think I showed that previously.
Not sure, but just wanted to show that once again,
just in case, you could do it here,
you can also do it in a local security policy.
And I'll show the local security policy
in a little bit later in this course.
So, know how to turn off AutoPlay as well.
But that's a little bit about data synchronization,
some of the items that you might synchronize
and how to connect to your device via USB
and how to view it.
And so that's about it for this sub-lesson.